Help others by donating PTO

Since the pandemic began in April, 82 USA Health employees have donated 4,354 hours of paid time off to help those affected by flex scheduling.

With those hours distributed, 10 more requests for assistance cannot be fulfilled because of a lack of donations.

“We recognize that our employees look to each other as family and want to help each other,” said Owen Bailey, MHA, FACHE, chief executive officer for USA Health. “We have seen this generosity at work through the many donations of PTO to those impacted by the pandemic. We would like to remind everyone that the program is still open to donors who wish to help.”

The Emergency PTO Donation Program was created after COVID-19 placed restrictions on people’s movements and procedures, resulting in lower patient volumes and the implementation of flex scheduling. USA Health administrators sought to ease some of the financial burden of those impacted by developing the new program.

Health system employees who wish to donate some of their PTO must meet the following eligibility criteria:

• Be in an active employment status
• Retain 80 hours of PTO (based on 1.0 FTE) for their own use
• Donate in eight-hour increments
• May not donate more than the maximum amount of PTO leave accrued each year.

Health system employees electing to donate PTO will submit the request online using the University’s Document Routing Procedure. PTO donations are voluntary. Employees may not donate to a specific employee, but instead the hours will be placed into a PTO bank to be distributed on a first come, first served basis to eligible employees who request a PTO leave donation.

Health system employees who wish to be a PTO leave recipient must meet the following eligibility criteria:

• Be in an active employment status
• Have six months of service
• Be employed in a regular benefits-eligible position
• Work 20 hours or more per week (.50 FTE or greater)
• Exhaust all personal accrued PTO leave before being eligible to receive donated PTO.

Health system employees receiving a PTO leave donation are limited to a maximum of 80 hours (prorated based on FTE).

Health system employees electing to donate PTO or requesting a PTO leave donation must login to the USA Document Routing system using their JagNet credentials (Jag number and password). Employees will then select “USA Health PTO” on the left navigation bar. This will then direct the employee to the “USA Health PTO Donation/Recipient Request Form” to start a “New PTO Request.” The employee can then elect to either donate PTO or request to receive PTO. The employee will then complete the required fields and click submit.

For additional policy information on the Emergency PTO Donation Program (EPDP), please visit the COVID-19 links on the Human Resources website.

If you need assistance or have further questions, please contact Stephanie Williams at (251) 415-1604 or Tracie Byrne at (251) 471-7325.