PTO Cash Out Annual Election

In November, eligible employees in the PTO program may elect to cash out up to 80 unused PTO hours in the following year. Employees are required to have 80 hours of PTO (pro-rated based on FTE) remaining in their accounts at the time payroll calculates the amount available for payment. PTO eligible administrative and staff employees will receive an email providing the link to the electronic submission of their PTO cash out election for 2023.

NEW THIS YEAR! Make your PTO cash out election by logging in using this direct link.

Elections for PTO cash out will only be accepted by using the link above. Please refer to detailed instructions provided on how to make your election using DocRoute.

Elections for 2023 cash outs must be made no later than 4:30 p.m. on Wednesday, Nov. 30, 2022. Submissions made after this time and date will not be accepted. Cash out payments will be paid in Aug. of 2023. As applicable, please note that all leave reports must be completed and approved to receive a PTO cash out.

A confirmation of receipt will be emailed to the employee for those electing a PTO cash out. Contact your Human Resources office located on Cox Street if you require assistance making your election.

Internal Revenue Service (IRS) rules necessitate that employees make irrevocable elections with respect to items of income in the tax year PRIOR to the year in which the income is EARNED (this includes electing voluntary payment for PTO hours in the tax year prior to earning the hours). Cashed out PTO hours are limited to the hours earned from Jan. 1, 2023, through the official cash out date. If the elected cash out exceeds the number of PTO hours earned, the cashed-out hours will be limited to the hours earned, up to a maximum of 80 hours. Also, in accordance with the IRS, no exceptions are permissible.